When students are allocated to employer they will be in status "Pending Addition to Payroll". 

The "Date engaged" will default to 

  • The first of the existing month if today's date is before the 7th of the month
  • The first of the following month if today's date is after the 7th of the month

The "Date terminated" will default to 12 months from the date engaged.

Please note, both the Date engaged as well as the Date terminated can be changed if needed.


Approve an individual student employment 

If you would like to approve an individual student employment:

  • Open the Student employment from the employer.
  • Ensure the date engaged and date terminated is correct. If needed change these fields by editing the student employment. Note: the system will not allow you to choose a date terminated which is more than 12 months from date engaged
  • Approve the student employment by adding a New Student Employment status:
  • As soon as the student employment is approved (i.e. Student Employment status is Active) the system will create payments from engaged date to termination date (normally 12 payments, but depending on the dates that are entered).
    These payments are kept as place holder on the student with status "New". Only after the full payment for a Bordereau has been received will the status change to "Received".


Cancel an individual student employment 

If you would like to cancel an individual student employment:

    • Open the Student employment from the employer.
    • Cancel the student employment by adding a New Student Employment status:


Approve student employment in Bulk

If you would like to approve ALL student employment on a specific employer that are in "Pending Addition to payroll" status:

  • Add the Date engaged add Date terminated which must apply on all Student employments being approved and then click on "Approve" button

  • All students with "Pending Addition to payroll" status will now:
    • have "Active" status
    • Date engaged and date terminated will be updated to the values chosen during approval
    • Students employer payments will be generated (similar to the case in individual approval discussed above)
  • Only students with Active status will be seen as active on the employer

Cancel student employment in Bulk

This will cancel students in bulk with Pending addition to payroll, Pending removal from payroll and active statuses.

If the employer has a Bordeaux with a status of payed in full, the students linked to that Bordeaux will not be removable

  • the bulk removal component is made of two selectors. you can decide to use the slider or spinner. both limit you to only remove students in the correct status


  • select the number of students you want to remove


  • then click remove and the number of students chosen will be removed