In this Solution Article, we will guide you and explain how to allocate documents that could not be allocated automatically after scanning.


  • In the Main Menu, select "Student", then under Student select "Unallocated Documents".

  • A list will display all unallocated documents. This would include the following:
    • Documents that was created from the crawler and bar code could not be found (or was not clear enough), and therefore could not be allocated automatically.
    • Documents that was created from the crawler with no bar code but the file name was the ID number of a student on the system 
    • Documents that was uploaded manually as a student pack


  • Click on the "Allocate Pack" button to manually allocate the pack


  • The following loader will pop up to load the entire document before you can allocate.



  • This view will open where the documents can be viewed.  



  • Click on the down arrow to view the document that will be slit into pages

  •  Choose a type to identify what document it will be allocated to

  • Each type will have different criteria's to allocate the attachment:

  •  Student Pack

    Step 1: When Document Type is selected and student and the desired enrollment is selected, click on the check boxes for pages that is relevant to the document type:

         


          Step 2: After doing so click on the "Save/Allocate" button

     

         


       Step 3: When the whole document is completed click on the "Go back to unallocated list".

     

        This will bring up a pop up message to confirm if the user is completely done with the allocation.  After confirming it will redirect to the "Unallocated Student Packs" list.

       


  • Lecture Attendance

  • When the course and start date is selected the lectures list will populate, click on the check boxes for pages that is relevant to lecture.
  • The lecture will consist of: The course name, Date and time conducted, and the facilitator who conducted the lecture.

    *Repeat Step 2 and 3 of previous mentioned in student pack criteria, to complete allocation.


  • Enrollment Unit Standard

           

           

          When the student is selected the enrollment unit standards will populate. Click on the check boxes for pages that is relevant to enrollment unit standard.

         

           

          *Repeat Step 2 and 3 of previous mentioned in student pack criteria, to complete allocation.


  • Induction Session 


When Induction Session Type is selected the induction session for campus will populate. Click on the check boxes for pages that is relevant to induction session.


    *Repeat Step 2 and 3 of previous mentioned in student pack criteria, to complete allocation.


  • If the document is not relevant or does not meet any of the criteria's requirements, click on the "Disregard Pack" button to disregard the whole pack/document. 

          

          This will disregard the document and redirect to the "Unallocated Student Packs" list.